Pharmacy
PHIMS Orientation & Self-learning resources
The resources below have been created to support Pharmacies with the use of PHIMS to enter COVID-19 vaccination information, reconcile COVID-19 vaccine inventory and confirm immunization history.
Other resources
Questions about COVID vaccines/physical inventory: COVID@gov.mb.ca
For Healthcare professionals: Memos, FAQs, Clinical practice guidelines: https://www.gov.mb.ca/covid19/vaccine/healthcare-professionals.html
COVID vaccine eligibility criteria: https://manitoba.ca/covid19/vaccine/eligibility-criteria.html
PHIMS related questions/technical support/existing accounts: servicedesk@sharedhealthmb.ca
Self-study library
The following section provides access to a variety of self-study materials that have been created to help you become familiar with using PHIMS to record COVID-19 vaccinations and manage COVID-19 inventory.
*NEW* Self learning resources
Click on the different section headers to access the applicable resources.
A. Overview
B. Immunization
This section outlines the steps required to use PHIMS to record COVID-19 vaccinations including:
| Adding a provider recorded immunization (e.g. pharmacist, nurse) | PDF guide |
| Adding a non-provider recorded immunization (e.g. pharmacy technician, clerk) | PDF guide |
| Documenting Moderna Half Dose – Instructions *NEW* | PDF guide |
| Printable Moderna Half Dose Flyer *NEW* | PDF guide |
| Updating and replacing recorded immunization information | PDF guide |
| Printing an immunization record | PDF guide |
| Documenting vaccine wastage | PDF guide |
| COVID-19 Vaccine Consent Form | Link |
| COVID-19 vaccine clinical practice guideline for use in special populations | Link |
| View immunization enhanced consent form | PDF guide |
| COVID-19 guidance for immunizers to select the reason for immunization | Link |
| Recording Consent when Proceeding with Paperless/Verbal Consent | PDF Guide |
| COVID-19 Eligibility Criteria | Link |
| COVID-19 Vaccine Inputting Form for Pharmacies, for Clients not found in PHIMS | Link |
| COVID-19 Vaccine Questions and Answers | Link |
C. Vaccine inventory
This section outlines the steps required to use PHIMS to manage COVID-19 vaccine inventory including:
| Receiving a COVID-19 vaccine requisition | PDF guide |
| Completing a COVID-19 vaccine inventory count | PDF guide |
| View inventory items *NEW* | PDF guide |
| Adjusting quantity on hand – Adding new inventory *NEW* | PDF guide |
| Adjusting inventory items *NEW* | PDF guide |
| COVID-19 Vaccine Questions and Answers | Link |
D. Getting connected
This section outlines the steps required to log into PHIMS for the first time. You will need to have received your PHIMS username and password to complete these steps. Resources include the following:
| PHIMS Pharmacy Account Request Form *NEW* | Excel Form |
| Logging into PHIMS *Updated* | PDF guide |
| Selecting your choice of Second Factor Authentication to verify identity | PDF guide |
| Setting your immunization defaults *Updated* | PDF guide |
E. Daily tasks
This section outlines the common daily tasks related to using PHIMS to manage COVID-19 vaccinations and vaccine inventory including:
| Searching for a client record | PDF guide |
| Adding a provider recorded immunization (e.g. pharmacist, nurse, physician) | PDF guide |
| Adding a non-provider recorded immunization (e.g. pharmacy technician, clerk) | PDF guide |
| Completing a COVID-19 vaccine inventory count | PDF guide |
F. Summary of resources
This section provides a summary of the guides and videos all in one location:
Self-Learning Resources *Updated*
Summary of video resources
- Immunization
- Inventory